Turn Everyday Care Operations Into Living Regulatory Evidence
The first unified platform that reconciles rotas, attendance, and care delivery directly with Sponsor Licence enforcement, CQC & Care Inspectorate standards, and predictive workforce fatigue risk.
Home Office enforcement up >100% in 12 months. Discrepancies trigger audits.
Automated rest checks, opt-out tracking, and £12.71 NLW travel time safeguards.
Version-controlled evidence packs for England (SAF) and Scotland quality regimes.
Forward schedule analytics surface burnout, shift volatility, and turnover risk.
Four Core Capabilities. Unmatched Compliance Depth.
CareHours bridges the dangerous gap between daily workforce operations and legal accountability in UK adult social care.
Sponsor Licence Compliance Engine
Continuous CoS, contract, rota, and payroll reconciliation
The Home Office revoked 1,948 sponsor licences in 12 months. Discrepancies between Certificate of Sponsorship commitments, actual delivered hours, and payroll records put your license at risk. CareHours continuously cross-examines these systems at the point of rota scheduling.
Key Operational Controls
- Continuous 5-way reconciliation: CoS terms vs. contract vs. scheduled rota vs. electronic call monitoring vs. payroll export.
- Automatic detection of sustained divergence from minimum weekly hours threshold.
- Unreported work location change alerts & unnotified absence detection.
- Pre-audit inspection folder assembly with full provenance and timestamps.
Automated pull from Sponsor Management System (SMS) records
Flags under/over allocation before timesheet sign-off
One-click compliance pack for Home Office compliance visits
One Unified System. Zero Data Fragmentation.
No more switching between separate rota tools, messaging groups, paper timesheets, and immigration spreadsheets.
First-Party Rota & Scheduling
Build rotas with built-in regulatory rules. Instantly see worker availability, sponsor hours thresholds, rest rules, and fatigue limits before publishing shifts.
Holiday & Availability Management
Carers submit leave requests directly from their accounts. Managers get a live view of approved holidays and upcoming gaps before finalising schedules.
Time & Attendance with Geofencing
Clock-in and clock-out with GPS visit confirmation, travel time validation, and automatic variance logging between planned, contracted, and delivered hours.
Medication Tracking & eMAR
Record scheduled medication tasks, real-time administration verification, omission reasons, and immediate supervisor escalation to satisfy CQC Safe outcomes.
Care Plans & Task Evidence
Controlled care plan access with role-based boundaries. Connect visit outcomes directly to service user goals, preserving strict data protection.
HR, DBS & Right-to-Work Engine
Automated alerts for expiring training, DBS/PVG renewals, driver insurance, and right-to-work checks before non-compliance can occur.
Why Generic Care Suites Leave You Exposed
Existing tools like Birdie, Nourish, Access, and PCS manage care records well. But when it comes to Home Office sponsorship enforcement, statutory rest limits, and multi-framework evidence, CareHours delivers deep, specialized protection.
| Compliance & Operational Capability | CareHours Compliance | Traditional Care Management Suites |
|---|---|---|
| Sponsor Licence Continuous 5-Way Reconciliation | Core Capability (Real-time CoS vs Rota vs Payroll) | Manual exports / external spreadsheets |
| Multi-Jurisdiction Regulatory Engine (CQC & Care Inspectorate) | Native England & Scotland specific rule-versioned mappings | Generic checklist or England-only (CQC) focus |
| Predictive Fatigue & Attrition Horizon | 14–28 days forward shift density & rest analysis | Retrospective attendance & post-incident reporting |
| AI Compliance Assistant with Evidence Provenance | Retrieval-grounded with statutory citations & zero hallucination | Generic chatbot or ungrounded generative summaries |
| Working Time Directive & Rest Interval Enforcement | Pre-shift assignment blocking & opt-out monitoring | Basic timesheet alerts after shift completion |
| National Living Wage & Travel Time Compression | Automated £12.71/hr baseline + travel window validation | Standalone payroll calculation dependency |
| Flexible Deployment Model | Run as all-in-one suite OR integrate with existing systems | Total vendor lock-in or rip-and-replace required |
Experience the Compliance Workspace
Explore how CareHours continuously scans rotas, detects Home Office visa anomalies, and exports time-stamped CQC / Care Inspectorate evidence bundles.
/demo.Predictable Investment. Measurable Regulatory Protection.
Structured for UK care providers. No surprise per-user markups on core features.
Starter
Up to 25 care workersIdeal for single-location domiciliary care, small supported living, or independent care homes.
- Up to 25 active care workers
- First-party rota & smart shift scheduling
- Holiday & leave request management
- Mobile time & attendance logging
- Working Time Directive (WTR) 48h checks
- Basic Sponsor Licence reporting
- Standard regulatory evidence exports
- Email & standard business hours support
Growth
Up to 100 care workersFor established providers and multi-site operators needing full regulatory automation.
- Up to 100 workers (£3.50/worker above)
- Everything in Starter, plus:
- Full Sponsor Licence Compliance Engine (continuous 5-way reconciliation)
- Predictive Workforce Risk Model (14–28 day forward fatigue & burnout detection)
- AI Compliance Co-Pilot (plain English query engine)
- Dual CQC (England) & Care Inspectorate (Scotland) evidence packs
- eMAR & medication administration records
- Priority customer success & assisted data import
Enterprise
100+ workers & multi-service groupsCustom compliance workflows, existing system integrations, and dedicated governance oversight.
- Unlimited locations & workers
- Everything in Growth, plus:
- Custom API integrations (Access, Birdie, Nourish, payroll systems)
- Group-wide multi-branch executive compliance dashboard
- Dedicated Customer Success & Onboarding Lead
- Quarterly human-in-the-loop compliance audits & advisory
- Custom role permissions & audit logging SLA
- Cyber Essentials Plus & ISO 27001 data compliance package
Selected Pilot Participants Receive Free Setup & Assisted Migration
We are actively recruiting 8 to 12 forward-thinking domiciliary care and supported living providers in Scotland for our structured pre-launch pilot. Includes tailored rule calibration and direct founder support.
Secure Your Place in the CareHours Early Access Cohort
Join registered care providers across the UK who are moving from manual compliance panics to continuous, automated regulatory protection.